Paulina Grebenstein



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I apply design methods for holistic digital and analog experiences, products and systems for feasible future visions.


Simplified and anonymised UX Visual for confidentiality.



Workshop Facilitation Tool – For Large-Scale Interactive Displays

Year: 2025

Design of a digital tool to support workshops on serveral 2.5m-wide touch displays.

The goal of this project was to translate a complex, facilitator-led workshop from an analog, post-it-based format into an interactive digital experience. The tool was developed for use on several 2.5-meter-wide touch displays and other devices, enabling collaborative decision-making, mapping and reflection exercises during live sessions.

Final screens and visual materials are not shown here due to confidentiality.




Anonymised key player analysis for confidentiality.



Challenge


Adapting analog workshop logic to a digital format meant rethinking spatial structure, interaction design, and content hierarchy – while preserving the facilitators’ freedom and flexibility. The large-scale display setup required special consideration for ergonomics, group dynamics and screen readability at a distance.






Anonymised service blueprint for confidentiality.


My Role


As the UX designer on the project, I was responsible for:

  • Mapping the full workshop process and identifying core functional phases
  • Translating physical tasks into digital interactions
  • Conducting observational research (via dry-runs with facilitators) to understand needs and constraints
  • Creating service blueprints, flows and wireframes
  • Collaborating with the development team to balance feasibility and flexibility
  • Writing requirement documents and aligning the solution with internal stakeholders






Anonymised user flow, wireframes and navigation ideation for confidentiality.


Outcome


The resulting tool supported real-time collaboration across multiple workshop phases, with intuitive gestures, clear structure and a focused visual style. By digitising the process, the team could reduce preparation overhead, ensure consistency across sessions, and support data capture for post-session analysis.



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